Get Organized at Work | Career, Leadership, Project Management, Productivity, Time Management
Are you easily distracted at work - struggling to keep tasks and projects organized? Do you wish you could accelerate your career growth, but you feel held back due to unclear expectations or your lack of boundaries? Are you tired of the vicious cycle of burnout and long to feel the peace that comes with doing fulfilling, impactful work? I am so excited you’re here! This podcast is your go-to for all things career growth! You’ll learn productivity systems to help you get organized, plan ahead, and accomplish your work efficiently. You’ll increase your ability to anticipate problems at work and inside your team before they occur and increase your confidence to lead through them. Goodbye burnout, hello confident, proactive leadership! Hey, I’m Kayla Fahey-Ahrndt, MPH, MLS(ASCP)SBB…but you can call me KFA! I’ve got 13+ years of professional healthcare leadership experience, and I have 9+ years of management experience. I’m a mama of 3 littles, wife and best friend to my hubby who is also in healthcare, and coffee and planner obsessed. When I first stepped into my first professional leadership role, I was promoted quickly! At the time, I was a new mama and had way less experience than those I was leading. I knew I needed to learn and grow in order to succeed in my role. I lacked work-life balance and had no boundaries. I experienced burnout quickly by trying to people please and do everything myself. I worked long hours and my relationships suffered as a result. I finally realized that I needed simple, effective strategies to help me get organized and manage my competing priorities. I created my own daily management tool which helped me get organized, manage stress, achieve work-life integration. I quickly became the go-to leader for innovative healthcare leadership, and I was promoted again! If you are ready to implement sustainable systems and strategies to help you get organized, ditch the burnout, and finally get the recognition you deserve, grab your coffee or bubbly and press play on my show while you rock your spreadsheets! It’s time to dive in!
Episodes
Why Leaders Feel Overwhelmed — Leadership Lessons from the Olympics on Letting Go, Trusting Systems, and Avoiding Burnout
Why do leaders feel overwhelmed — even when they’re capable, experienced, and highly motivated?
In this episode, I share the hidden cause of overwhelm that most leadership advice never addresses — and what the Olympics can teach us about letting go, trusting your preparation, and building systems that reduce men...
How do you stay organized at work, lead multiple teams, run a business, and still protect your energy without burning out?
In this episode, I’m sharing the exact systems I use to stay organized at work and run my business using Microsoft OneNote and Notion. These are the real productivity systems I rely on every day as a healthcare lea...
Systems That Protect Your Energy: Boundaries, Decisions, and Recovery at Work
Are you managing your time at work—but still feeling drained? What if the real goal isn’t better time management, but systems that protect your energy?
In this episode of the Get Organized at Work podcast, Kayla Fahey-Ahrndt breaks down three types of systems every leader needs: boundaries, decisions, and recovery at work. Instead of relying on discipline...
What if getting organized at work felt more like The Home Edit — and less like hustle, urgency, and mental overload?
In this episode of Get Organized at Work, I’m introducing the concept of Grounded Leadership Systems and sharing why the way we organize our work has everything to do with how we lead, decide, and protect our energy.
Using familiar metaphors from The Home Edit, I walk through how practical tools like Kanban boards, O...
Leadership doesn’t scale through hustle — it scales through stewardship.
In this episode of the Get Organized at Work podcast, Kayla Fahey-Ahrndt explores what stewardship at scale really means for modern leaders navigating uncertainty, pressure, and complexity. This conversation moves beyond personal productivity and into collective leadership, s...
Proactive vs Reactive Leadership: How Organized Leaders Choose Better (Without Overplanning)
What’s the real difference between proactive and reactive leadership — and why does staying proactive feel so hard once work gets busy?
In this episode of Get Organized at Work, we build on last week’s conversation about decision fatigue and explore how organized leaders move from constantly reacting to intentionally choosing what matters m...
Systems That Reduce Decision Fatigue: How Organized Leaders Protect Their Energy
Decision fatigue is one of the biggest — and most overlooked — challenges leaders face today.
In this episode of Get Organized at Work, we explore systems that reduce decision fatigue and why organized leaders don’t rely on willpower to stay productive — they design systems that protect their time, attention, and energy.
Building on last week’s convers...
Stewardship in Leadership: A Smarter Way to Manage Time, Energy, and Systems
In this episode of Get Organized at Work, we explore stewardship as a leadership skill — and why it’s essential for leaders who want to be more organized, consistent, and proactive without burning out.
We’ll talk about:
- the difference between control and stewardship
- how to steward your time, attention, systems, and energy
- why most productivity systems...
How to Get Organized at Work in 6 Simple Steps
Enjoy this replay of one of my most downloaded episodes in 2025! First recorded in March, it's very fitting for resetting ourselves for January. We'll be back in 2026 with a new episode (right now, we're resting 😴😎until the near year!). See you back next week!
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2025 Year in Review: The Systems, Mindsets, and Leadership Lessons That Mattered Most
What if the biggest leadership lesson of 2025 wasn’t about doing more — but about doing less, better?
In this 2025 Year in Review episode of the Get Organized at Work podcast, I’m reflecting on the most-downloaded episodes of the year and the leadership themes that resonated most with listeners. From building calm, effective work systems to redefi...
The Calm Leader’s Second Brain: How to Build a Second Brain in OneNote for Clearer Leadership
If your mind feels constantly full — juggling leadership decisions, work projects, personal responsibilities, and the fear of forgetting something important — this episode is for you.
In this episode of the Get Organized at Work podcast, Kayla Fahey-Ahrndt shares how building a Second Brain helped her stop holding everything in her head an...
Day 12 of The 12 Days of Leadership
Your Leadership Blueprint for 2026: A Love Letter to the Leader You’re Becoming
In the final episode of the 12 Days of Leadership series, we’re ending with something powerful — a love letter to the leader you’re becoming and a 2026 Leadership Blueprint designed to help you step boldly into your next level.
If you've ever felt pulled between who you are and who you know you're capable of becoming,...
Day 11 of The 12 Days of Leadership
How to Prepare for Promotion: Visibility, Confidence & Leadership Identity
Are you ready for your next leadership role — but unsure how to actually get promoted? Welcome to Day 11 of the 12 Days of Leadership, where we’re diving deep into the mindset, visibility strategies, and leadership identity shifts required to step into your next-level position with confidence.
In today’s episode, we ta...
Day 10 of The 12 Days of Leadership
Boundaries, Balance & Burnout Prevention for High-Achieving Leaders
If you’re a high-achieving leader who feels stretched thin, exhausted, or constantly “on,” this episode of the 12 Days of Leadership is your permission slip to pause. Today, we’re talking boundaries, balance, and burnout prevention — three core skills every modern leader needs but few are ever taught.
Inside this episode, you...
Day 9 of The 12 Days of Leadership
Think Like a Strategic Leader: Critical Thinking & Decision-Making Skills for 2026
Are you ready to move from doing the work to leading the work? In today’s episode of the 12 Days of Leadership, we’re diving into one of the most important — and most requested — leadership skills: strategic thinking.
If you’ve ever felt stuck in task mode, overwhelmed by constant decision-making, or unsure how ...
Day 8 of The 12 Days of Leadership
Communication That Builds Trust: Coaching, Conflict & Conversations Every Leader Must Master
If you’ve ever walked into a meeting thinking, “I hope this doesn’t turn into a conflict”… or avoided giving feedback because it felt uncomfortable… this episode is your guide to becoming a calm, confident communicator.
Welcome to Day 8 of the 12 Days of Leadership Series, where we’re diving into one o...
Day 7 of The 12 Days of Leadership
Project Management for Leaders: How to Track Work Without Drowning in Tasks
Are you juggling multiple projects, managing competing priorities, or leading across several teams or locations? In Day 7 of The 12 Days of Leadership, we’re breaking down simple project management systems for leaders, especially if you don’t have a PMP certification or a formal operations background.
If you’ve ever said… ...
Day 6 of The 12 Days of Leadership
The Organized Inbox & Digital Desk: Simple Systems to Reduce Work Overwhelm
Are your inbox, digital files, and work apps overflowing — and constantly pulling you into reactive, stressful workdays? In Day 6 of the 12 Days of Leadership series, we’re tackling one of the biggest pain points for modern leaders: digital clutter, inbox chaos, and disorganized workflows.
In this episode, Kayla shares...
Day 5 of The 12 Days of Leadership
Focus, Finish, Follow-Through — How Leaders Build Consistency (Day 5 - The 12 Days of Leadership)
Struggling with procrastination, inconsistent routines, or unfinished projects? You’re not alone. In today’s episode of the 12 Days of Leadership series, we’re talking about one of the most requested topics in the Get Organized at Work community: how to build consistency as a leader.
Whether you’re ju...
Day 4 of the 12 Days of Leadership
⭐ Energy > Time: The Secret to Productivity and Prioritization for Busy Leaders
Are you constantly running out of time… or are you actually running out of energy? Welcome to Day 4 of the 12 Days of Leadership series, where we flip the script on traditional productivity advice and dive into the real reason leaders feel overwhelmed: energy management, not time management.
In today’s episode, Kayl...
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