System Admin Insights
A podcast for the humans behind HR tech. We dive into the systems, strategies, and stories that keep talent operations running. Real talk, smart tips, and community for HR system admins who make it all work.
Episodes
Planning an iCIMS integration? This session digs into how to get started the right way. We cover the iCIMS developer site, choosing between standard, API, and custom integrations, common derailers like vendor API limits and missing field mapping, and why scoping conversations matter before you build.
From LinkedIn and Indeed apply networks to job template visibility, referral reporting, and AI resume manipulation, this session dives into real-world iCIMS admin challenges. Hear practical guidance on permissions, searches, integrations, and why ATS skills transfer across HR tech platforms.
For a free one month trial membership to the best deal in iCIMS consulting with access to our consultative experts all week long, Friday RoundT...
A practical iCIMS admin conversation on governance, audit schedules, and AAP reporting. Kaitlyn Faile explains what to review throughout the year, while Vivian Larsen and peers share real examples of compliance risks, referral pitfalls, missing data, and why undocumented processes turn teams reactive.
A practical discussion on candidate attention span, notification fatigue, and where applications lose candidates in iCIMS. System Admins Experts review poll data, time-to-complete reporting, internal vs external applications, and why regular audits matter for protecting the candidate experience.
Admins share real-world iCIMS takeaways. A global enterprise tested Power BI AI and said “we’re not satisfied with the results.” Vivian reviews conditional field logic limits, noting “You cannot use salary fields.” Kaitlyn clarifies conditional logic is different from I form dependencies and uses separate settings.Â
These conversations reflect the kind of practical, peer-driven learning that happens every week inside the SAI communi...
A big topic was the continued need for AI explainability- how do you audit what the AI is doing? The group also shared lessons on agency access, Quick Search and search locks, and how to defend keeping a standalone ATS instead of going full suite.
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#iCIMS #HRTech
Link-friendly variables make confidential portal emails cleaner and more secure, a reminder that formulas are powerful in iCIMS but should be used carefully to avoid performance drag, Plus, a fun moment about creative SaaS ads in NYC subways. Join the community for more insights!Â
Greg learned a step-by-step way to set up confidential requisitions. Vivian noted that Interview Scheduler shows busy/free time differently when using Cronofy. Kaitlyn shared that some orgs don’t need a separate confidential portal.
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Ttips to avoid “implementation spookiness” as one team gears up for an iCIMS CXM project, while Vivian explained a clever workaround for tracking offer accepted dates using the “updated date” field.
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#iCIMS #HRTech
iCIMS takeaways: hired auto launch and flag, start date on employee tab, HCM integration timing, and Mass Reject on Hire. Plus Q&A on Apply Network, referrals, and date-filter syntax.
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iCIMS admins unpack the new anti-ghosting law in Ontario, how AI disclosure rules are evolving, and what the 2026 Indeed feed changes mean for ATS admins.
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#iCIMS #HRTech
In this System Admin Insights session, members explored when remote truly becomes hybrid, why Excel is the best place to test formulas before moving them into iCIMS, and how too many formulas can slow dashboards. Practical, real-world admin tips from Alex, Vivian, and Ty to keep your iCIMS running efficiently.
#iCIMS #HRTech
Workarounds to schedule interviews without calendar integration using fixed weekly windows and self-scheduling. Reminder: default duplicate-checking is first name, last name, email; with the fall release you can include phone number. Quick wins for smoother scheduling, better data integrity, and more control.
iCIMS admins share practical takeaways on running scheduler v2 alongside legacy, safeguarding reporting accuracy, starting data-first in change management, and mapping offer-letter variables without circular errors. Real lessons from the field to help streamline your iCIMS practices.
Admins shared why recruiting workflow source is more reliable than person source, with candidates often changing their own data. Another key reminder was to update iCIMS SFTP whitelisting to avoid email delivery issues. Practical takeaways from the SAI community in action.
System Admin Insights covers key updates: Indeed requiring ATS disposition data, validation on HR data retention timelines, and a reminder that template permissions can be edited even after creation.
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#iCIMS #HRTech
Learn why legacy referral links from pre-2016 portals should be avoided and how to make intentional choices about duplicate checking criteria in iCIMS.
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Live from NYU, the SAI community digs into iCIMS release issues, fake candidates, vendor vetting, AI adoption, and keeping source data clean.
Key takeaways from this session include the push for standardized phone fields, rising challenges from AI-driven job applications, and why GDPR remains the global gold standard for data privacy. Learn how iCIMS system admins are navigating compliance, data, and recruiting complexity together.
Learn iCIMS tips from real admins: customize column headers (even in Spanish), get a blank permissions workbook from customer service, spot AI in video interviews, and mirror pinned tabs on profiles. Listen for practical, real-world advice.
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