System Admin Insights
A podcast for the humans behind HR tech. We dive into the systems, strategies, and stories that keep talent operations running. Real talk, smart tips, and community for HR system admins who make it all work.
Episodes
Admins shared why recruiting workflow source is more reliable than person source, with candidates often changing their own data. Another key reminder was to update iCIMS SFTP whitelisting to avoid email delivery issues. Practical takeaways from the SAI community in action.
System Admin Insights covers key updates: Indeed requiring ATS disposition data, validation on HR data retention timelines, and a reminder that template permissions can be edited even after creation.
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#iCIMS #HRTech
Learn why legacy referral links from pre-2016 portals should be avoided and how to make intentional choices about duplicate checking criteria in iCIMS.
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Live from NYU, the SAI community digs into iCIMS release issues, fake candidates, vendor vetting, AI adoption, and keeping source data clean.
Key takeaways from this session include the push for standardized phone fields, rising challenges from AI-driven job applications, and why GDPR remains the global gold standard for data privacy. Learn how iCIMS system admins are navigating compliance, data, and recruiting complexity together.
Learn iCIMS tips from real admins: customize column headers (even in Spanish), get a blank permissions workbook from customer service, spot AI in video interviews, and mirror pinned tabs on profiles. Listen for practical, real-world advice.
Job post formatting insights, raised alarms about fake hires and identity fraud, flagged a limitation around tracking internal applicants, and so much more. Real talk from iCIMS system admins in this week’s SAI call.
Listen in for actionable takeaways and peer-sourced strategies.
Vendor data boundaries, deskless worker strategies, and interview scheduling workarounds—this week’s iCIMS community session was packed with insights. Plus, Vivian shares why merging candidate profiles could put you at compliance risk.
Listen in for tips from real iCIMS system admins.
Discover iCIMS insights from system admins: geo-blocking features, embedding Google Maps in job descriptions, upskilling internal teams, and the rise of Talent Acquisition Systems and Strategy Professionals (TASP). Listen for practical tips and emerging trends. #iCIMS #HRTech
Learn iCIMS tips from top admins: reduce ghosting with simple gestures and texting, train candidates on professional communication, clean up your source data, and know when to rebuild iForms. Hear real strategies to improve your workflows and candidate experience.
How do you build an AI scheduling tool with heart? candidate.fyi co-founder Chris Connors shares how fatherhood, frustration, and a candidate-first mindset led to one of the most thoughtful platforms in HR tech—balancing automation with a human touch.
Real-world iCIMS admin tips on internal mobility, DocuSign integrations, and surfacing internal talent in your ATS. Featuring insights from the team on what works—and what’s still a work in progress.
Agency Access tips, custom field maintenance, and a mystery feature in offer management. Hear how iCIMS admins are simplifying workflows, tracking vendor data, and optimizing visibility. Real talk from real users.
Listen now: https://open.spotify.com/show/4vXju3kKwHVcXozFxXXUkc
#iCIMS #HRTech
Vivian shares how empathy shaped her journey from recruiter to HR tech expert. Hear stories of over-engineered systems, the pitfalls of AI in candidate experience, and why accidental admins deserve better support.
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👉 Full episodes: https://open.spotify.c...
Time to fill tips, login tracking tricks, system filters, and benchmarking advice from iCIMS power users. Hear what Kaitlyn, Michael, Vivian, and others learned during this fast-paced System Admin Insights session.
Kaitlyn Faile shares how she built AI-powered apps using tools like Claude and v0.dev—without writing code. She explores decision fatigue, low-code platforms, and how AI empowers HR pros to build smart tools faster.
iCIMS admins break down lessons from real-world merger projects: planning workflows, tracking offer cycles with iForms, and reporting stage-level data. Practical tips for anyone managing system complexity.
From hidden fields to AI applicant spam, iCIMS admins unpack real-world challenges and solutions. Learn about quick info icon bugs, phone formatting tricks, and a free tool for better training content. A short, sharp session with plenty to take back to your config.
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Natalie Duncan shares her journey from hospitality HR to iCIMS expert, offering rich insights on dashboard design, system adoption, AI's creative potential, and building tech with dignity. Learn from her experience and explore how thoughtful configuration can elevate both system performance and human connection.
AI risks, job board blockers, and recruiter alerts — this episode covers real-world iCIMS admin challenges and takeaways from our latest community call. From SEEK integration struggles to AI transparency concerns, hear what your peers are learning and navigating.
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