System Admin Insights
A podcast for the humans behind HR tech. We dive into the systems, strategies, and stories that keep talent operations running. Real talk, smart tips, and community for HR system admins who make it all work.
Episodes
System Admin Insights dives into the iCIMS Spring 2026 release, covering hiring automation, interview scheduling challenges, and Frontline AI. Learn how admins are navigating API updates, complex workflows, and real-world use cases, plus tips for optimizing templates and scaling processes.
In this episode of Unfiltered: Real ATS Conversations, Alex Marcus and Vivian Larson break down the 4P Framework from the new book From Zero to ATS Hero: The Accidental Admin’s Journey. Learn how ATS administrators, HR technology leaders, and talent acquisition teams can avoid common implementation mistakes and design systems that actually work.
📖 Grab the book: https://www.amazon.com/dp/B0GN55JD48
In this System Admin Insights session, iCIMS administrators discuss LinkedIn’s “weak ties” research and what it means for referrals, retention, and networking. The group also reviews early experiences with iCIMS Hiring Automation, potential risks, testing best practices, and workarounds for screening question and API limitations.
Most ATS system administrators never planned to be in the role.
In this episode of Unfiltered: Real ATS Conversations, we talk about the reality behind becoming an “accidental ATS admin,” why HR technology roles are evolving, and how AI, compliance, data analytics, and candidate experienceare reshaping the profession.
In this System Admin Insights session, Vivian Larsen breaks down the iCIMS Developer Site and the fundamentals of integrations. Learn the difference between REST APIs and flat file integrations, how events trigger integrations, and where admins can find key resources when vendors or IT teams start asking technical questions.
Jessica Smith from CORT shares a practical admin-led walkthrough of iCIMS Apply Network. Learn what worked, what didn’t, and how standardization, screening strategy, and governance impact results in high-volume hiring. Includes real lessons, gotchas, and advice from iCIMS product experts.
This System Admin Insights session dives into new state laws banning stay-or-pay clauses and what they mean for offer workflows. The group unpacks compliance impacts in California and beyond, candidate experience risks, and practical iCIMS workarounds using offers, iForms, and integrations. Plus member Q&A on notifications, custom fields, and admin best practices.
Planning an iCIMS integration? This session digs into how to get started the right way. We cover the iCIMS developer site, choosing between standard, API, and custom integrations, common derailers like vendor API limits and missing field mapping, and why scoping conversations matter before you build.
From LinkedIn and Indeed apply networks to job template visibility, referral reporting, and AI resume manipulation, this session dives into real-world iCIMS admin challenges. Hear practical guidance on permissions, searches, integrations, and why ATS skills transfer across HR tech platforms.
For a free one month trial membership to the best deal in iCIMS consulting with access to our consultative experts all week long, Friday RoundT...
A practical iCIMS admin conversation on governance, audit schedules, and AAP reporting. Kaitlyn Faile explains what to review throughout the year, while Vivian Larsen and peers share real examples of compliance risks, referral pitfalls, missing data, and why undocumented processes turn teams reactive.
A practical discussion on candidate attention span, notification fatigue, and where applications lose candidates in iCIMS. System Admins Experts review poll data, time-to-complete reporting, internal vs external applications, and why regular audits matter for protecting the candidate experience.
Admins share real-world iCIMS takeaways. A global enterprise tested Power BI AI and said “we’re not satisfied with the results.” Vivian reviews conditional field logic limits, noting “You cannot use salary fields.” Kaitlyn clarifies conditional logic is different from I form dependencies and uses separate settings.
These conversations reflect the kind of practical, peer-driven learning that happens every week inside the SAI communi...
A big topic was the continued need for AI explainability- how do you audit what the AI is doing? The group also shared lessons on agency access, Quick Search and search locks, and how to defend keeping a standalone ATS instead of going full suite.
Join our Friday Calls: https://system-admin-insights.circle.so/events
Start a free one month trial: https://system-admin-insights.circle.so/c/icims-discussion/
#iCIMS #HRTech
Link-friendly variables make confidential portal emails cleaner and more secure, a reminder that formulas are powerful in iCIMS but should be used carefully to avoid performance drag, Plus, a fun moment about creative SaaS ads in NYC subways. Join the community for more insights!
Greg learned a step-by-step way to set up confidential requisitions. Vivian noted that Interview Scheduler shows busy/free time differently when using Cronofy. Kaitlyn shared that some orgs don’t need a separate confidential portal.
Join the Friday Calls: https://system-admin-insights.circle.so/events
Start Free Trial: https://system-admin-insights.circle.so/c/icims-discussion/
Ttips to avoid “implementation spookiness” as one team gears up for an iCIMS CXM project, while Vivian explained a clever workaround for tracking offer accepted dates using the “updated date” field.
Join our Friday Call: https://system-admin-insights.circle.so/events
Start a free 1-month trial: https://system-admin-insights.circle.so/c/icims-discussion/
#iCIMS #HRTech
iCIMS takeaways: hired auto launch and flag, start date on employee tab, HCM integration timing, and Mass Reject on Hire. Plus Q&A on Apply Network, referrals, and date-filter syntax.
Free Friday Call: https://system-admin-insights.circle.so/events
• find Free Friday Call, click RSVP, create a free profile
1-month trial: https://system-admin-insights.circle.so/c/icims-discussion/
iCIMS admins unpack the new anti-ghosting law in Ontario, how AI disclosure rules are evolving, and what the 2026 Indeed feed changes mean for ATS admins.
👉 Join our Free Friday Calls: https://system-admin-insights.circle.so/events
👉 Start your free 1-month trial: https://system-admin-insights.circle.so/c/icims-discussion/
#iCIMS #HRTech
In this System Admin Insights session, members explored when remote truly becomes hybrid, why Excel is the best place to test formulas before moving them into iCIMS, and how too many formulas can slow dashboards. Practical, real-world admin tips from Alex, Vivian, and Ty to keep your iCIMS running efficiently.
#iCIMS #HRTech
Workarounds to schedule interviews without calendar integration using fixed weekly windows and self-scheduling. Reminder: default duplicate-checking is first name, last name, email; with the fall release you can include phone number. Quick wins for smoother scheduling, better data integrity, and more control.
Popular Podcasts
If you've ever wanted to know about champagne, satanism, the Stonewall Uprising, chaos theory, LSD, El Nino, true crime and Rosa Parks, then look no further. Josh and Chuck have you covered.
Current and classic episodes, featuring compelling true-crime mysteries, powerful documentaries and in-depth investigations. Follow now to get the latest episodes of Dateline NBC completely free, or subscribe to Dateline Premium for ad-free listening and exclusive bonus content: DatelinePremium.com
The World's Most Dangerous Morning Show, The Breakfast Club, With DJ Envy, Jess Hilarious, And Charlamagne Tha God!
Saskia Inwood woke up one morning, knowing her life would never be the same. The night before, she learned the unimaginable – that the husband she knew in the light of day was a different person after dark. This season unpacks Saskia’s discovery of her husband’s secret life and her fight to bring him to justice. Along the way, we expose a crime that is just coming to light. This is also a story about the myth of the “perfect victim:” who gets believed, who gets doubted, and why. We follow Saskia as she works to reclaim her body, her voice, and her life. If you would like to reach out to the Betrayal Team, email us at betrayalpod@gmail.com. Follow us on Instagram @betrayalpod and @glasspodcasts. Please join our Substack for additional exclusive content, curated book recommendations, and community discussions. Sign up FREE by clicking this link Beyond Betrayal Substack. Join our community dedicated to truth, resilience, and healing. Your voice matters! Be a part of our Betrayal journey on Substack.
The official podcast of comedian Joe Rogan.