System Admin Insights
A podcast for the humans behind HR tech. We dive into the systems, strategies, and stories that keep talent operations running. Real talk, smart tips, and community for HR system admins who make it all work.
Episodes
This week on System Admin Insights, the team explores candidate fraud prevention with Cerebrum and its VID platform. Learn how identity verification fits into the hiring journey, iCIMS integration considerations, hiring automation wins, troubleshooting tips, and creative ways teams are reducing fraud and streamlining recruiting workflows.
This episode dives into the growing legal and compliance risks surrounding AI in ATS platforms, including Workday litigation, ADA implications for applicants, knockout questions, GDPR challenges, AI consent tracking, and evolving data privacy concerns. Plus: hiring automation updates, AI recruiting workflows, and practical iCIMS admin tips from the community.
Explore real-world wins from the iCIMS community, including automation that removes screening questions and AI tools that map skills across resumes. Learn how teams are streamlining hiring, protecting data, and unlocking new insights with practical, scalable solutions.
System Admin Insights kicks off with gratitude and dives into AI trends, app-building frameworks, and real-world iCIMS challenges. From job distribution tools to feedback forms, onboarding, reporting, and data hygiene, this session is packed with practical solutions and lessons for ATS admins.
We explore new innovations in employee referral technology, including AI assistants, digital referral cards, and cross-organization referrals. Plus, real talk on iCIMS integrations, automation challenges, GDPR considerations, and practical solutions from the SAI community.
A candid session on using iCIMS interview feedback forms for high-volume roles, scheduler tips without calendar sync, and early wins and limits with hiring automation. The group also discusses offer workflows, approvals, integrations, and what’s next for system admins navigating change in ATS workflows.
March wins, workflow improvements, and a deep dive into EU AI regulation. Learn what ATS admins must do now, from auditing AI tools to vendor accountability. Plus, tips on data privacy, integrations, and avoiding compliance risks across your tech stack.
System Admin Insights dives into the iCIMS Spring 2026 release, covering hiring automation, interview scheduling challenges, and Frontline AI. Learn how admins are navigating API updates, complex workflows, and real-world use cases, plus tips for optimizing templates and scaling processes.
In this episode of Unfiltered: Real ATS Conversations, Alex Marcus and Vivian Larson break down the 4P Framework from the new book From Zero to ATS Hero: The Accidental Admin’s Journey. Learn how ATS administrators, HR technology leaders, and talent acquisition teams can avoid common implementation mistakes and design systems that actually work.
📖 Grab the book: https://www.amazon.com/dp/B0GN55JD48
In this System Admin Insights session, iCIMS administrators discuss LinkedIn’s “weak ties” research and what it means for referrals, retention, and networking. The group also reviews early experiences with iCIMS Hiring Automation, potential risks, testing best practices, and workarounds for screening question and API limitations.
Most ATS system administrators never planned to be in the role.
In this episode of Unfiltered: Real ATS Conversations, we talk about the reality behind becoming an “accidental ATS admin,” why HR technology roles are evolving, and how AI, compliance, data analytics, and candidate experienceare reshaping the profession.
In this System Admin Insights session, Vivian Larsen breaks down the iCIMS Developer Site and the fundamentals of integrations. Learn the difference between REST APIs and flat file integrations, how events trigger integrations, and where admins can find key resources when vendors or IT teams start asking technical questions.
Jessica Smith from CORT shares a practical admin-led walkthrough of iCIMS Apply Network. Learn what worked, what didn’t, and how standardization, screening strategy, and governance impact results in high-volume hiring. Includes real lessons, gotchas, and advice from iCIMS product experts.
This System Admin Insights session dives into new state laws banning stay-or-pay clauses and what they mean for offer workflows. The group unpacks compliance impacts in California and beyond, candidate experience risks, and practical iCIMS workarounds using offers, iForms, and integrations. Plus member Q&A on notifications, custom fields, and admin best practices.
Planning an iCIMS integration? This session digs into how to get started the right way. We cover the iCIMS developer site, choosing between standard, API, and custom integrations, common derailers like vendor API limits and missing field mapping, and why scoping conversations matter before you build.
From LinkedIn and Indeed apply networks to job template visibility, referral reporting, and AI resume manipulation, this session dives into real-world iCIMS admin challenges. Hear practical guidance on permissions, searches, integrations, and why ATS skills transfer across HR tech platforms.
For a free one month trial membership to the best deal in iCIMS consulting with access to our consultative experts all week long, Friday RoundT...
A practical iCIMS admin conversation on governance, audit schedules, and AAP reporting. Kaitlyn Faile explains what to review throughout the year, while Vivian Larsen and peers share real examples of compliance risks, referral pitfalls, missing data, and why undocumented processes turn teams reactive.
A practical discussion on candidate attention span, notification fatigue, and where applications lose candidates in iCIMS. System Admins Experts review poll data, time-to-complete reporting, internal vs external applications, and why regular audits matter for protecting the candidate experience.
Admins share real-world iCIMS takeaways. A global enterprise tested Power BI AI and said “we’re not satisfied with the results.” Vivian reviews conditional field logic limits, noting “You cannot use salary fields.” Kaitlyn clarifies conditional logic is different from I form dependencies and uses separate settings.
These conversations reflect the kind of practical, peer-driven learning that happens every week inside the SAI communi...
A big topic was the continued need for AI explainability- how do you audit what the AI is doing? The group also shared lessons on agency access, Quick Search and search locks, and how to defend keeping a standalone ATS instead of going full suite.
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