The Mind Your Time Podcast | Business Systems, Boundaries, and Calm
Running a business that serves clients doesn’t have to feel chaotic, reactive, or overwhelming. The Mind Your Time Podcast is a calm, grounded space for business owners who do great work for their clients but want their business to feel more manageable behind the scenes. If you are a consultant, virtual assistant, OBM, or service provider who is juggling client work, boundaries, and backend systems, this podcast will help you create clarity, structure, and sustainability in your business. Hosted by Shannon Baker, a business operations strategist with over 20 years of experience, the podcast focuses on business systems, time management, boundaries, and sustainable growth for client-based business owners. At the core of every conversation is a simple belief: systems are a form of self-care. When your business is structured to support you, you protect your time, energy, and well-being and you lead with more confidence and intention. Inside each episode, you’ll learn how to: Simplify your business operations and backend systems Create clear onboarding and client workflows Set boundaries that protect your time and energy Delegate with confidence instead of staying on demand Build a business that supports the season of your life, not just your revenue goals Using her proven POWER In Motion framework, Shannon helps consultants and service providers organize their operations, strengthen boundaries, and grow without burnout or constant urgency. Each episode delivers practical strategies, relatable stories, and simple next steps to help you regain control of your time, reduce overwhelm, and lead your business with calm and clarity. Subscribe to The Mind Your Time Podcast now to learn how to build a client-based business that runs smoothly, supports your lifestyle, and allows you to live your legacy now, not just leave it behind.
Episodes
Welcome to the first Coffee Chat Take of the year! A bite-sized episode designed to feel like a quick voice note from a friend.
This episode is an invitation to release the pressure that often comes with the start of a new year. Rather than rushing into reinvention or forcing momentum, Shannon reflects on why easing into January can be a powerful and intentional choice.
When things feel like they’re going too fast, it’s often a sign...
What if you stopped waiting for January to feel calm and in control of your business, and decided this season could be your reset instead?
This episode is your invitation to step out of survival mode and into a more intentional way of leading your business. We talk about why “new year, new you” pressure keeps you spinning your wheels, and how a simple shift from reacting to reflecting can help you reset your business backend now, in...
Are you tired of waiting for the “perfect time” to get consistent and ready to lead your business with a calm, clear structure that actually sticks?
If you’re a service provider who’s great at what you do but tired of being reactive instead of proactive, this episode will help you build a sustainable rhythm. That’s how you create calm momentum across seasons; not just in January.
Today we’re going to talk about how the POWER In Motio...
Are you a service provider who is great at what you do but you feel stuck in reactive mode?
I know you’re tired of creating a new plan every quarter only to find yourself buried in client work and unfinished goals.
So in this episode, we’re unpacking what it really means to work on the plan instead of constantly chasing it. You’ll learn how to create a plan you can actually stick to, build the structure that makes execution easier, ...
Are your tools actually helping you run your business or are they just giving you more to manage?
If your day-to-day operations still feel messy behind the scenes, even with all the apps and automations, this episode is for you. I’m breaking down how to organize your operations without overwhelm so your business finally works for you again. You’ll learn how to simplify your business systems, choose tools that truly fit the way you w...
When the systems behind your business don’t match the level of your skill, even the most talented service provider can find themselves stuck in a cycle of burnout and scrambling to keep up.
In this episode, I sit down with Emani Guy, CEO and Founder of Made New Marketing, to talk about her journey from overwhelm to clarity. Through candid reflections, real-life pivots, and strategic systems, she shares how she built a foundation th...
What if the real reason you’re exhausted isn’t because you need more clients or more hours?
In this final episode of the Systems Reset Series, we pull everything together to help you take the next step to go from scrambling to strategic. We talk about why being great at what you do isn’t enough and how building strategic systems can turn constant chaos into calm.
If you’ve been nodding along through this series, this episode is the ...
Your calendar is more than a place to track meetings. It’s the front line of your boundaries!
It drains your energy, steals family moments, and keeps you overbooked with the wrong clients. But with a few simple resets, you can reclaim your schedule, attract the right people, and finally feel like you’re leading your business instead of the other way around.
When your time is scattered, your growth stalls. That’s why this conversation...
Onboarding is often the very first test of how professional, reliable, and confident you appear to your clients. If it’s scattered and reactive, you’re starting the relationship on shaky ground.Client onboarding doesn’t have to feel like chaos.
In fact, when you treat onboarding as a system instead of an afterthought, it stops draining your time and starts positioning you as the leader your clients need. Why does this matter? Becau...
Do you ever feel like being great at what you do should be enough, but behind the scenes your business is still a hot mess?
If that sounds familiar, this episode is your wake-up call! I’m kicking off the Systems Reset Series with a real conversation about why talent and hustle can’t carry your business forward on their own, why it’s not your fault if things feel scattered, and how the right systems can finally give you the freedom ...
Welcome to another Coffee Chat Take! A bite-sized episode designed to feel like a quick voice note from a friend who gets it.
If you’ve been feeling the weight of growth and wondering why it doesn’t feel as good as it looks, this is your reminder: you don’t need to work harder. You need the right structure.
Today, I’m talking about a trap I see way too many consultants fall into, doing CEO-level work without the CEO-level systems to ...
Ever felt like a fraud despite your success because behind the scenes you’re scrambling just to keep up?
The truth is the problem isn’t you. You’ve simply outgrown the systems you started your business with. The most successful service providers often struggle the most with backend operations because they’re brilliant at delivery but haven’t had time to build the foundation their business actually needs.
In this episode, I share my ...
Welcome to another Coffee Chat Take! A bite-sized episode designed to feel like a quick voice note from a friend who gets it.
If you’ve been feeling the weight of growth and wondering why it doesn’t feel as good as it looks, this is your reminder: you don’t need to work harder. You need the right structure.
Today, I’m talking about a trap I see way too many consultants fall into, doing CEO-level work without the CEO-level systems to ...
Are your business systems for growth actually helping you scale, or are they slowly wearing you down?
If every new client, project, or opportunity is making your business feel heavier instead of lighter, you are not alone. It is easy to think that growth just means more clients, more revenue, more opportunities. But without the right systems in place, more can quickly become too much.
In this episode, I am pulling back the curtain o...
Welcome to another Coffee Chat Take! A bite-sized episode designed to feel like a quick voice note from a friend who gets it.
Today, I’m pulling back the curtain on a boundary I reinforced this summer that changed more than just my energy levels. It changed how I lead in my personal life and in my business.
If you’ve been telling yourself “I’ll get to that later” when it comes to your own needs, this one’s for you.
We’re talking abou...
If your business feels messy behind the scenes or like it’s running you instead of the other way around, this episode is your chance to pause and reset!
Whether you’re just getting started, in the thick of client work, or trying to rebuild after burnout, this episode will walk you through a refresh that’s rooted in clarity, not hustle.
Most entrepreneurs wait for January to hit “reset,” but by then, you’re already tired and overcommi...
Welcome to another Coffee Chat Take! A bite-sized episode designed to feel like a quick voice note from a friend who gets it.
Today, we’re sitting down for a real talk about delegation. If you’ve hired help but still feel like you’re juggling everything yourself, this one’s for you.
We’re unpacking a truth that might shift everything: Delegation isn’t failing. You’re just delegating without being correctly prepared.
In this short but ...
If you’ve ever hired someone to lighten your load and still felt like you were doing everything yourself, this episode is for you!
Entrepreneurs are often told, “Just hire help,” but what no one tells you is how to prepare your business to receive that help in a way that actually works. Without structure, even the most capable virtual assistant can’t succeed.
And without clarity, you’ll find yourself stuck in the same cycle: repeati...
Welcome to the very first Coffee Chat Take! These new, bite-sized episodes are my way of staying connected with you in between the full-length episodes you’re used to. They’re short, informal, and straight from the heart. Like a quick voice note from a friend who gets it!
In this first one, I’m sharing why I decided to start this series and offering a reminder that I know someone out there needs to hear:
You’re not behind. You’re jus...
You didn’t leave your 9–5 just to spend your beach vacation behind your laptop, did you?
Too many women entrepreneurs are still secretly working through “vacation mode” because their backend isn’t built to support real time off. Sound familiar?
In this episode, we’re challenging the hustle mentality and rewriting the narrative: you don’t need more hustle, you need better systems. I'm sharing the three-part strategy that helps yo...
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